Accountant's Copy - The Accountant Opens Your File - Step Two

So, now you are the accountant.  You requested an accountant's copy from your client and receive this email:

Click any photo to enlarge

So, you click download on the email and save the file to your desktop.  Now you open QuickBooks and go to fie, Accountant's copy, Open and Convert transfer file.  Browse to your file on your desktop and select it.  Next select the file location where you would like to store this temporary data file (I use a file folder called Client Files).  Enter the password on the account.  Here are the screens you should see:

(Side note:  For all of my client's, I create a user in their data file that is called an External Accountant user.  This user is mine to use while I work in their file.  This way, any changes I create will be logged in as the External Accountant user, which is a separate user on the Audit Trail from the Admin user, which is my client.)  

Now, in this file, I am free to work and fix or make change in my client's file.  The main restriction is that I have to work in any date from 12/31/10 or earlier and I am not allowed to make or change any payroll transactions.

That is it on how easy it is to open and work in an Accountant's file sent to you by your client.

The next post will describe how to upload and sent the changes back to the client.

Lynda

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