Have you ever used the F2 key?

Have you ever used the F2 key while in QuickBooks?   It is a pretty cool screen that pops up when you hit the F2 key that has a lot of important information.  But what does all of the info mean?

You can find out what product you are using, your license numbers, what release you are using (especially helpful to see if your product is up to date).  On the right side, you can see list information, which includes how many customers, vendors, etc.  You can see if the company cleanup feature was ever used.  On the left side,  you can see how many data base fragments you have.  

Okay, that is cool, but what does that mean to me?  You should try to keep your client's data base fragments to less than 9.  The more fragments, the more likely to have a data file problem.  

Here is a screen shot of the Product Information Box:

My next blog post will give you steps on how to keep the data file healthy and keep the fragments down.

Lynda
Check out my website www.artesanibookkeeping.com