Maybe I have been reading Erica Barton's "Diary of a Bad Bookkeeper" blog too much, but I really do not like this newer feature in QuickBooks. I can just see the problems that can occur with it.
Additionally, many users are having trouble lining up their signatures or making it large enough to see on their checks. Or just plain frustrated with setting the whole feature up.
But just imagine the possibilities for fraud or embezzlement if you set up your software to print your signature on your check. It is as bad as having that old fashioned stamp with your signature on it. A few times a year you read about a bookkeeper who stole from their employer. I have been hired after that bookkeeper was caught and help these employers put policies in place to protect themselves. And by far my #1 tip is not using this signature feature. I know signing a check takes valuable time out of your day, but it is time well spent.
If you read Erica's blog (& I highly recommend it), you will see many tips on how to protect yourself. Her #1 tip is to have your business bank statement mailed to your home and not the office. That #1 tip would have saved many of the clients I have met that had the Bad Bookkeeper.
Lynda
Check out my website www.artesanibookkeeping.com
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