Where do you store your data file?

To store your company files, you can use the recommended (default) location which is called Company files or choose another location.

In years past, we used to keep the data file in the Program Files Folder. I recommend that you do not store your company files in the Program Files folder. So how do you move this file? First make a new folder in a place you will remember that you have your data file. I keep mine in a folder in my documents called, "QuickBooks Data". Next, make a back up of your data file and then restore it to the new location. Go to QuickBooks, open you new company file from the new location. Now, go to the program files, find the old file and right click delete it. Why did I have you leave the new file open? You will not be able to accidentally delete the wrong file as long as it is open in QuickBooks.

So, why is Program Files no longer a recommended location for storing company files? To accommodate upcoming operating systems, the use of the Program Files folder is limited to QuickBooks program files. If you store your company files in the Program Files folder and you update your operating system, you will be required to enter the Windows Administrator's password when working in company files.

Lynda

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